Ben Hatton How I use KanbanFlow to Manage my Workload at Data Cave

January 23, 2014 by · 1 Comment 

Like everyone at Data Cave (as well as most of our clients), I am regularly involved in a wide variety of work tasks each day. While variety is always a good thing, it has the potential to be overwhelming if you’re not prioritizing and effectively managing your workload. There are many tools that we use here at Data Cave that help make specific tasks easier, but when it comes to keeping tabs on the workload itself, there is one tool that I have grown fond of, and it is called KanbanFlow. I wanted to take some time in this post to cover what this application does, how I use it for my daily tasks, and how may be a benefit for you as well!

KanbanFlow logo

Kanban? What does that mean?

First off, for those of you who aren’t familiar with the term “Kanban,” here is a very brief description of what it means, courtesy of Wikipedia:

Kanban is a method for managing knowledge work with an emphasis on just-in-time delivery while not overloading the team members.

Generally, Kanban is used as a series of prioritized task lists that help in managing your day to day workflow. You can learn more about the methodology elsewhere, but I won’t go into more detail about that in this post. Now, on to the application itself:


Core Features

Kanban Flow screenshot

Here is a screenshot of the KanbanFlow application (Click the image to view a larger version).

At its core, KanBanFlow is a web-based tool that allows you to create and edit multiple task lists with ease. Below are some of its primary features:

  1. Multiple “Category” columns that allow you to easily categorize any tasks you create.
  2. You are able to log how much time  you have spent working on each task.
  3. If a particular task is more complex in nature, you can create multiple subtasks for it. These are displayed as a simple list of checkboxes, and each subtask can be checked off as they are completed.
  4. The app has drag-and-drop functionality, allowing you to easily move tasks from one column to another as needed, or re-order them.


Time Tracking

When it comes to actually tracking how much time you spend on a task, there are a couple of different ways the application allows you to do it. You can manually enter in a time value for each task, and edit it at any time as well, and you can also use the built-in timer feature that will do the tracking for you. 

The Timer feature

The application’s built in timer feature.

There is a “Timer” button in the lower left corner of the application that allows you to do this; you click that button, then select the task that you are starting to work on, and click the “Start work” button. From there, the timer will  start, and your total time will be saved for that task once you stop the timer. You can also view logs that detail each time entry you have made for all of your individual tasks.

This isn’t a feature I have used much myself, but I can definitely see it being useful for someone who has to be as accurate as possible with how much time they spend on a specific task. 


Who should check this program out?

I have been using the KanBanFlow application for the past few months now, and it has really helped keep me on track with all of the projects that I am involved in. I use it to keep track of any new projects I create for myself (even if I don’t start on them right away), prioritize tasks I need to work on day to day, and keep track of roughly how much time it takes to me work on certain tasks. This tool allows me to stay on top of my workload, while helping ensure that nothing falls between the cracks.

I would recommend this application to anyone who’s workload regularly consists of a wide variety of projects, or to those who may have difficulty managing their time effectively on their own. I think this program has a lot to offer, and I hope it helps you as much as it’s helped me!


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One Response to “How I use KanbanFlow to Manage my Workload at Data Cave”
  1. Lara Hodson says:

    Great Information, Ben. Your are a thought leader indeed. I enjoy your blogs!

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